> ## Documentation Index
> Fetch the complete documentation index at: https://docs.envoi.no/llms.txt
> Use this file to discover all available pages before exploring further.

# Email import

> Let Envoi fetch supplier invoices from your email inbox.

Envoi can fetch invoices and receipts straight from your email inbox. You connect under **Settings**, **IMAP**. You must be an owner or administrator.

<Tip>
  It helps to use a separate address that suppliers send invoices to, for example [faktura@dinbedrift.no](mailto:faktura@dinbedrift.no).
</Tip>

## Connect

<Tabs>
  <Tab title="Gmail">
    1. Choose **Connect Gmail**.
    2. Log in with Google and give Envoi access.

    Automatic polling is turned on right away.
  </Tab>

  <Tab title="Other email (IMAP)">
    1. Fill in **IMAP server**, **Port** (usually 993), **Use SSL/TLS**, **Email address** and **Password**.
    2. Choose **Test connection**. If you test settings other than the saved ones, you must enter the password again.
    3. Tick **Enable automatic polling**.
    4. Choose **Save**.

    For Outlook and Hotmail, the server is outlook.office365.com. For other providers, you find the server address in their help pages, or in the settings of your email program.
  </Tab>
</Tabs>

The password is stored encrypted, and is never shown again.

## What is fetched

Envoi checks the inbox every 10 minutes. An email is fetched when:

* The **subject** contains one of these words: faktura, regning, kvittering, bilag, kreditnota, purring, påminnelse, betalingsvarsel, forfall, ordrebekreftelse, kvitto, invoice, receipt, statement or billing.
* It has an **attachment** in PDF, PNG, JPG or GIF, of up to 20 MB.

One email becomes one received invoice, even when it has several attachments. The first attachment is read by Saga, and the others are attached. The invoice ends up under **Invoices**, **Inbox**, **Received**, with the status **Pending**. See [Received invoices](/en/kjop/mottatte-fakturaer).

Emails that are fetched are marked as read in the inbox. Nothing is moved or deleted.

<Warning>
  The first time Envoi checks the inbox, only **unread** emails are fetched. Invoices you have already opened, you must upload yourself. An email that does not match the rules above is skipped and is not fetched later.
</Warning>

## Status

Under **Polling status** you see **Last polled** and any **Last error**. To fetch right away, choose **Poll now**.

## When Gmail must be reconnected

If you have changed your password with Google, or revoked Envoi's access, fetching stops, and you see a message that Gmail must be reconnected. Choose **Reconnect Gmail**.

## Disconnect

Choose **Remove** (or **Disconnect** for Gmail). Automatic polling stops. Invoices that have already been fetched stay.