> ## Documentation Index
> Fetch the complete documentation index at: https://docs.envoi.no/llms.txt
> Use this file to discover all available pages before exploring further.

# Received invoices

> Get supplier invoices and receipts into Envoi, review them and confirm.

Received invoices are invoices and receipts from your suppliers. You find them under **Invoices**, **Inbox**, the **Received** tab. You must be an owner or administrator.

<Frame>
  <img className="block dark:hidden" src="https://mintcdn.com/envoi-5929ace9/glSEslf-wTQJMAzw/images/en/received-list-light.png?fit=max&auto=format&n=glSEslf-wTQJMAzw&q=85&s=ee48dbcfc48857f9da0a6390313177f6" alt="The list of received invoices" width="2160" height="1350" data-path="images/en/received-list-light.png" />

  <img className="hidden dark:block" src="https://mintcdn.com/envoi-5929ace9/glSEslf-wTQJMAzw/images/en/received-list-dark.png?fit=max&auto=format&n=glSEslf-wTQJMAzw&q=85&s=c4935ac27ffa61a0c7a4b1d4fac16409" alt="The list of received invoices" width="2160" height="1350" data-path="images/en/received-list-dark.png" />
</Frame>

## Three ways to get them in

<Tabs>
  <Tab title="Upload">
    Drag the file onto the page, or click to choose it. You can upload PDF, JPG or PNG, one file at a time.
  </Tab>

  <Tab title="Take a photo">
    On mobile, choose **Take photo** and take a picture of the receipt with the camera. Make sure the whole receipt is in the picture.
  </Tab>

  <Tab title="Email">
    Connect your email inbox under **Settings**, **IMAP**, or choose **Connect Gmail**. Envoi checks the inbox every 10 minutes.

    * Envoi fetches emails where the subject contains a word such as faktura, regning, kvittering, bilag or kreditnota.
    * Attachments in PDF, PNG, JPG and GIF are fetched.
    * The first time, only unread emails are fetched.
  </Tab>
</Tabs>

Each invoice gets a number, for example SUP-0003.

## Saga reads the invoice

When the invoice has come in, Saga reads it and fills in the fields: supplier, invoice number, dates, KID, account number, currency and lines with VAT. It usually takes a few seconds.

If Saga cannot read the document, you fill in the fields yourself. You can also choose **Try reading it again**.

## Review and confirm

<Steps>
  <Step title="Check the supplier">
    If the supplier already exists, it is linked automatically. Otherwise Envoi suggests suppliers with similar names (**Did you mean one of these?**), or creates a new one.
  </Step>

  <Step title="Check the fields">
    Look over the invoice number, dates, KID and account number.
  </Step>

  <Step title="Choose VAT on each line">
    Every line must have a VAT treatment before you can confirm. If the supplier appears to be foreign, Envoi shows a hint about reverse charge (VAT code 86 or 88).
  </Step>

  <Step title="Confirm">
    Choose **Confirm and save**. The invoice gets the status **Received**.
  </Step>
</Steps>

<Warning>
  A confirmed invoice cannot be edited. If accounting is turned on, it is posted when you confirm.
</Warning>

If the invoice is in a currency other than Norwegian kroner, you are asked to check the amounts before you confirm.

## When you have paid

Open the invoice and choose **Mark as paid**. Choose the date the money went out. The full amount is recorded as paid. If accounting is turned on, the payment is posted.

## Other options

* **Reject**: the invoice is not to be paid.
* **Delete**: only possible before the invoice is confirmed.

<Note>
  If you reject an invoice that has already been posted, only the status changes. If the supplier invoice is wrong, ask the supplier for a credit note. If you remove a payment that has been posted, the payment can be [reversed](/en/accounting/corrections).
</Note>

## Expense account

Envoi posts the supplier invoice to the supplier's **Default expense account**. Set it on the supplier under **Suppliers**. Without an expense account, the invoice ends up under [Needs you](/en/accounting/automatic-bookkeeping#needs-you).