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In Envoi, what has been posted cannot be changed or deleted. Mistakes are corrected with a new entry. The Norwegian Bookkeeping Act (bokføringsloven) § 9 says the same: a correction must be made with a new, documented posting, where the original posting is reversed in full. How you correct depends on what is wrong.

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Where the correction belongs

In Specifications, Envoi shows on each entry where the correction belongs, with a link there.

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Reverse an entry

Reverse creates a new entry that is the opposite of the original, so the two cancel each other out. Both remain in the books.
1

Find the entry

Go to Accounting, Specifications, the Journal tab. Choose the period the entry is in.
2

Choose Reverse

Choose Reverse on the entry. The option is only there on entries that can be reversed.
3

Write the reason

Fill in Reason. It stays in the books together with the reversal.
4

Confirm

Choose Reverse the entry. The reversal is posted with today’s date, and the original entry is marked Reversed.
5

Post the right entry

Choose Post the right entry to post what should have been posted, as a manual journal entry.
Specifications, the Journal tab, with the entries in the periodSpecifications, the Journal tab, with the entries in the period
The reversal cannot be posted if the current month is closed.
Reversing a payment changes nothing in Operations. If you reverse a customer payment, the invoice still shows as paid in Operations, while the books show the claim as open again.

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Post a manual journal entry

With a manual journal entry you post the lines yourself, for example a correction or something Envoi does not post automatically.
1

Open the page

Go to Accounting, Manual journal entry. If you come from Correct this entry or Post the right entry, the entry you are correcting is already chosen.
2

Date and description

Choose the Entry date and write a Description. The description stays in the books.
3

Are you correcting an entry?

Under Corrects entry (optional) you can choose the entry you are correcting. Both entries then refer to each other in the journal.
4

Add the lines

Add at least two lines. Search for an account by number or name, also with everyday words like “rent”. Under Suggestions you see the accounts you used most recently.Once you have chosen an account, Envoi shows what debit and credit mean for that account, for example “money in” and “money out” for the bank account. Each line uses one column, debit or credit.
5

Post

When Total debit and Total credit are equal, choose Post the entry.
The manual journal entry form with date, description and linesThe manual journal entry form with date, description and lines
The Norwegian Bookkeeping Regulations (bokføringsforskriften) § 5-12 require a mutual reference between the new entry and the original when something is corrected. That is what Corrects entry does.

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Good to know

  • A manual journal entry has no VAT code, customer or supplier on the lines, and you cannot add attachments.
  • The date cannot be in a closed month.
  • If you are unsure which accounts to use, ask your accountant before you post.