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Received invoices are invoices and receipts from your suppliers. You find them under Invoices, Inbox, the Received tab. You must be an owner or administrator.
The list of received invoicesThe list of received invoices

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Three ways to get them in

Drag the file onto the page, or click to choose it. You can upload PDF, JPG or PNG, one file at a time.
Each invoice gets a number, for example SUP-0003.

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Saga reads the invoice

When the invoice has come in, Saga reads it and fills in the fields: supplier, invoice number, dates, KID, account number, currency and lines with VAT. It usually takes a few seconds. If Saga cannot read the document, you fill in the fields yourself. You can also choose Try reading it again.

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Review and confirm

1

Check the supplier

If the supplier already exists, it is linked automatically. Otherwise Envoi suggests suppliers with similar names (Did you mean one of these?), or creates a new one.
2

Check the fields

Look over the invoice number, dates, KID and account number.
3

Choose VAT on each line

Every line must have a VAT treatment before you can confirm. If the supplier appears to be foreign, Envoi shows a hint about reverse charge (VAT code 86 or 88).
4

Confirm

Choose Confirm and save. The invoice gets the status Received.
A confirmed invoice cannot be edited. If accounting is turned on, it is posted when you confirm.
If the invoice is in a currency other than Norwegian kroner, you are asked to check the amounts before you confirm.

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When you have paid

Open the invoice and choose Mark as paid. Choose the date the money went out. The full amount is recorded as paid. If accounting is turned on, the payment is posted.

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Other options

  • Reject: the invoice is not to be paid.
  • Delete: only possible before the invoice is confirmed.
If you reject an invoice that has already been posted, only the status changes. If the supplier invoice is wrong, ask the supplier for a credit note. If you remove a payment that has been posted, the payment can be reversed.

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Expense account

Envoi posts the supplier invoice to the supplier’s Default expense account. Set it on the supplier under Suppliers. Without an expense account, the invoice ends up under Needs you.